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A. Incident Report. Any employee, department manager or member of the Board of Supervisors using a county vehicle or a private vehicle on official county business involved in any type of vehicle accident, whether or not visible damage is apparent, shall report the accident, as soon as appropriate emergency action has been taken (i.e., ambulance, law enforcement agencies), on forms provided by the Risk Manager. The completed form is to be turned in to the department manager. Details shall be shown as provided on the county incident report form. If the employee involved in such a vehicle accident is not physically able to do so, it shall be the responsibility of the department manager to arrange to have the employee interviewed and complete the incident report form. When possible, pictures should be taken to accompany the report. The incident report form shall be signed and dated by the person involved in the accident. It shall be the responsibility of the department manager to check the form to be sure it is properly executed.

B. Distribution of Report. Copies of the incident report shall be distributed to: County Counsel, the Risk Manager and the employee’s personnel file.

C. County Counsel Authorization. At no time shall an employee, department manager or member of the Board of Supervisors discuss the accident or facts related thereto with anyone other than a law enforcement officer investigating the accident, County Counsel, Risk Manager, employee’s insurance carrier, employee’s counsel or department manager without approval of the County Counsel. All inquiries shall be referred to County Counsel. After clearance by the County Counsel, all personnel shall cooperate with the county’s insurance carrier in their investigation of the accident. (Ord. 994, eff. 2/21/08; Ord. 850, eff. 4/17/97)