A. The appointing authority shall issue a written notice to the last known address of each employee affected by a layoff at least 10 calendar days prior to the effective date of the action. A copy of the written notice shall be sent to the employee’s work site and a copy sent to the appropriate bargaining unit representative, unless the layoff is necessitated by a reduction or elimination of state or federal funding for the affected job classification or department, whereupon the layoff may be within five calendar days upon the giving of notice.
B. The appointing authority shall issue the layoff notice to the employee or employees selected for layoff following the provisions of SCC 3.06.040.
C. The layoff notice shall include the reason for the layoff, the effective date of the layoff, and pertinent information concerning the employee’s right to transfer, demotion, or reinstatement.
D. The appointing authority shall establish an intradepartmental reemployment list for each department according to each class in which layoffs or elimination of services occur. The list shall take precedence over any other employment list. Such list shall contain the names of the employees who were laid off or demoted in lieu of layoff from that class within the respective department. Departments shall fill all vacancies in affected classes with persons on appropriate class intradepartmental reemployment lists. Individuals shall be certified to the list based on seniority subject to the provisions of SCC 3.06.040. The list shall be used in such a manner whereby when a position becomes available, it shall be offered to the most senior person within the class on the list in the class where the position exists. Under no circumstance shall the list be used in a manner that would result in a promotion being given to any person contained thereon. Names on the list shall automatically be removed after one year unless the list life is extended by the Personnel Director. An employee’s name shall be removed from the intradepartmental reemployment list and the employee’s employment rights terminated if the employee fails to accept an offer of reemployment within 10 calendar days after the receipt of the offer, or, after accepting a job offer, fails to report to work within 30 calendar days, or for any of the reasons set forth in this chapter.
E. The Personnel Director shall also establish an interdepartmental reemployment list from among those employees laid off. Notwithstanding any other provision in this code, any laid off employees who file a job application and who possess the job qualifications shall be eligible for consideration for employment with any other county department, irrespective of the existence of a current eligibility list. Individuals included in the interdepartmental list will be considered for employment before any other employment list, except the intradepartmental list.
F. If, after the intradepartmental list is utilized, a vacant position still exists, the interdepartmental list shall be certified to the department. Each laid off employee shall be included on an interdepartmental reemployment list for all classifications with a lower maximum salary in the same series as the classifications in which permanent status was held; and all classifications with a lower maximum salary requiring similar knowledge, skills, and abilities as determined by the Personnel Director. Under no circumstance shall the list be used in a manner that would result in a promotion being given to the person contained thereon.
G. The appointing authority, after conducting appropriate selection procedures, may hire from among those eligibles on the list. An employee who qualifies for selection will have to serve the normal probationary period for the class. If none of the eligibles on the interdepartmental list is suitable, the department will then be given certified names from other open or promotional lists.
H. The interdepartmental reemployment list shall last one year and will automatically expire, unless the list life is extended by the Personnel Director. An employee’s name shall be removed from the interdepartmental reemployment list and the employee’s employment rights terminated if the employee fails to accept an offer of reemployment within five calendar days after the receipt of the offer, or, after accepting a job offer, fails to report to work within 14 calendar days, or for any of the reasons set forth in SCC 3.04.040.
I. After a reemployment list is established and during its life another reduction in force takes place, the Personnel Director shall merge the reemployment lists for the appropriate classifications. The order in which names shall be certified shall be subject to the provisions of SCC 3.06.040. The total time on all reemployment lists, whether original or merged, shall not exceed two years, unless extended by the Board of Supervisors.