3.08.100 Uniform pay periods and employment records.
A. All county employees shall be paid on a monthly pay period, with electronic payments issued to employees on the first day of the month. The pay period shall cover the period of time from the 25th of the month, two months prior, to the 24th of the prior month.
B. In any year when the first day of the month of July is a nonbanking day (when banks are otherwise closed), then the electronic payments issued to employees shall take place on the next banking day following the first of July. In any other month when the first day of the month is a nonbanking day, then the electronic payments issued to employees shall take place on the last banking day immediately prior to the first day of the month.
C. In addition, the County Auditor-Controller shall maintain the following records for payroll purposes:
1. A roster of employees, classifications, and salaries;
2. An individual file of each current employee containing a copy of the employee’s, personnel action forms showing each change of the employee’s status, dates of service, positions held, salary and wage changes, and any other necessary information related to payroll; and
3. An individual file containing the information set forth in subsection (C)(2) of this section for all terminated employees. In addition, personnel files for terminated employees shall also contain a copy of the employee’s separation report. Terminated employee’s files shall be kept for a period of not less than three years from the date of termination.
D. The County Auditor-Controller, with the Personnel Director, on matters relating to personnel, shall promulgate such procedures and regulations as necessary to implement the provisions of this section. (Ord. 1057, eff. 3/19/15)