Skip to main content
Loading…
This section is included in your selections.

A. Purchase Order Requirement. The payment for all goods, supplies, vehicles and “variable amount” (contract payments) services (as opposed to fixed rate contracts identified under subsection (B)(4) of this section) are subject to submission and approval of “purchase orders” in a form and content approved by the County Auditor. The county shall not pay for goods, supplies, services or contracts without submission of a purchase order to the Auditor unless specifically exempted pursuant to subsection (B) of this section. All purchase orders must be approved by the Board of Supervisors in advance of the requested purchase unless the amount of the purchase is contained in the respective departmental budget and the purchase amount or type is exempt from Board of Supervisor approval pursuant to SCC 5.04.040(A) or the payment is requested pursuant to a contract previously approved by the Board of Supervisors.

B. Purchase Order Exemption. The following payments shall not require purchase orders, unless otherwise specified by the County Auditor at his discretion. Documentation for “exempt purchases” shall be as specified by the County Auditor.

1. Interdepartmental charges and transfers;

2. Payments for district utilities;

3. Payments out of funds not under the jurisdiction of the Board of Supervisors;

4. Payments specified in contracts duly adopted by the Board of Supervisors which contain a fixed rate of payment;

5. Telecommunications;

6. Service area waste disposal;

7. Solid waste fees;

8. Any purchases determined to be exempt by the Auditor.

C. Submission of Purchase Orders. Except as set forth in subsection (D) of this section, all purchase orders must be submitted to the Auditor’s office after approval of the Board of Supervisors, if required, and after the purchase is made or service is rendered, accompanied by proof that the goods or supplies have been delivered to the county or the services have been rendered, as the case pertains.

D. Advance Purchase Orders. Within the limits of the appropriate budget item, the Auditor may authorize the approval and payment of advance purchase orders for amounts not to exceed $500.00 for payment to governmental agencies and $300.00 for nongovernmental persons and entities. This section does not pertain to the approval and payment of advance warrants for travel.

E. Travel Advances. Travel advances will be made pursuant to the county travel policy as adopted by resolution, which resolution may from time to time be amended. (Ord. 801, eff. 1/14/93)