5.04.150 Surplusing of nonvehicular goods.
No county supplies or equipment shall be surplused without the prior approval of the Board of Supervisors.
A. Surplusing. Individual county departments shall, when circumstances warrant, provide written notice to the Board of Supervisors indicating that specific goods are recommended for surplus. The Board of Supervisors, after consideration of this written notice and after finding that the goods are no longer required for use by the subject department, may declare the goods as surplus. County property may be declared surplus property only after such declaration is made by minute order of the Board of Supervisors.
B. Storage. The County Director of Public Works shall be responsible for the storage of surplus county property. The County Director of Public Works shall maintain current and complete files on all county property which has been declared surplus and county departments shall turn over all records requested by the County Director of Public Works which may be necessary to maintain accurate information on the surplus county property approved by the Board of Supervisors.
C. Disposition.
1. Interdepartmental Transfer. Any department requesting surplus county property shall make such request in writing to the Director of Public Works. The Director of Public Works may make a determination of a proposed disposition for interdepartmental transfer of property based upon his perception of need and relative priorities for surplus property use. Not less than 10 days prior to a proposed interdepartmental transfer of any property, the Director of Public Works shall give notice to all department managers of such proposed transfer. Within 10 days after such 10-day notice, the Director of Public Works or the requesting department shall place the proposed transfer on the Board of Supervisors consent agenda for approval. No interdepartmental transfer shall be made without the approval of the Board of Supervisors.
2. Public Sales. In the event that property is in the surplus pool and either not requested or not approved for interdepartmental transfer, said property shall periodically be offered for sale pursuant to the following procedures.
a. Preparation of Bid List. The Director of Public Works shall prepare a “bid list” identifying the type of property and a proposed minimum bid.
b. Approval by Board of Supervisors. The Director of Public Works shall submit the bid list to the Board of Supervisors for approval (or modification) and for authorization to solicit sealed bids or to hold a public auction.
c. Advertising for Sale. Subsequent to receiving Board approval of the bid list, the Director of Public Works shall advertise for solicitation of bid upon the approved bid list as he deems appropriate, but not less than once in at least one newspaper of general circulation in the county. Such advertisement shall contain the bid list information (subsection (2)(a) of this subsection), and a date for final submission of sealed bids or the date, time and location of the public auction.
d. Director of Public Works to Authorize Sales to Highest Qualified Bidders. The Director of Public Works or his designated representative shall authorize sales to the highest qualified bidders in the sealed bid sale or public auction.
D. Suspension of Procedures for Sale of Surplus Equipment. Subsections (A), (B) and (C) of this section regarding procedures for selling surplus equipment shall be suspended for a period of 12 months (from July 1, 2012, to June 30, 2012) and the county is authorized and directed to dispose of any equipment or furniture owned by the county that is obsolete and/or no longer needed by the county (referred herein as “surplus equipment”) by offering for sale such equipment to the public on such basis as the involved department head deems reasonable and in the public interest. Any such sale shall be preceded by publication of a notice of sale of surplus equipment, not less than 10 days prior to the offering of the equipment for sale, generally describing the nature of the type of equipment available for sale. In the event that any department head finds that it is unable to sell any surplus equipment, the department head may, with the concurrence of the County Auditor, offer to donate any such equipment as follows: first to any other public entity in Sierra County; second to any nonprofit organization operating in Sierra County; and third failing to dispose of any equipment per above, to any other interested person (excepting county employees). (Ord. 1040, eff. 8/16/12; Ord. 812, eff. 2/12/94; Ord. 801, eff. 1/14/93)